From one videographer to another
Send one link. The notes come back on the frame.
Proofbin is video review and a client portal, made for videographers. I run a video company in Florida and I built it for my own jobs. The cut, the client's notes, the shoot date and my editor's messages all hang off the job they belong to, so nothing sits loose in my email or on somebody's desktop.
Inside Proofbin
- ReviewNotes pinned to the frame
- DrawingsCircle it on the frame
- Comparev2 next to v3
- Client portalNo account for your client
- CalendarDrag the job to a new day
- ChatsMessages hang off the job
- TasksNotes and steps on every job
- iPhone appReview from the shoot
- Your teamEveryone included, no seats
- Your driveApproved files copied to it
How a job moves through it.
One real job, from the client's message to the approved file.
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A client texts "next cut Friday?" You turn that message into a job due Friday, right from the chat.
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The shoot slides from Wednesday to Thursday. Drag it, and the edit due date moves with it.
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"Paint out the trash can." The note sits on the exact frame at 0:03, circled.
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The client taps Approve. The file lands in their portal and on your own drive.
What you stop doing
- No more hunting for "the part with the truck." The note is already sitting on that frame.
- No more describing where the logo is. Your client circles it.
- No more taking somebody's word that it is fixed. v2 and v3 run side by side.
- No more keeping two apps in step. The cut, the date and the messages are on the same job.
Try it
Rearrange jobs by priority.
Drag a job to another day. Hold a job, then drag it to another day.
Work gets reordered every week. Move a job to the day it has to happen and its dates move with it. Nothing you do here is saved.
With a keyboard: tab to a job, press space to pick it up, move it with the arrow keys, press space again to drop it. On a phone, hold a job and then drag it to the day you want.
Automatic backup
The approved cut lands on your own drive.
The copy you still have after the job closes, made on its own.
Point a client at a drive you own, once. From then on every cut they approve is copied there on its own, at the size you delivered it, filed in that client's folder. You do not start it and you do not have to remember it, and it is there by the next morning. It works during the free trial too.
Where the copy goes
- Google DriveConnectedHarbor Coffee Co. - deliverables
- NotionConnectedDeliverables
How the copy works
- You set it once. Choose the folder for that client and leave it alone.
- Approval starts it. The click that ends the review puts the copy in the queue.
- Older work catches up. Connect a drive today and the work you already approved goes too.
Nobody on your team costs extra.
One price for the workspace, however many people you put in it.
The tools I used before were sold by the seat. A second editor cost more, a producer cost more, and the client who only wanted to watch the cut cost more too. You end up deciding who gets to see the work by what it adds to the bill.
Put your editors, your producer, your assistant and every client you have in it.
The price does not move.
Proofbin
$14.99
A month, whoever you put in it.
Sold by the seat
$120
An example at $15 a person. Not anybody's real price.
Your client opens one link and the work is there.
To them, the place they pick up the work is part of what they paid for.
It carries your client's name, their logo and their colors, so the page reads as their project. They open the link you sent and they are in. No account to make, no password to reset, no invitation lost in spam.
Send one link per client and keep adding to it. The cut you upload on Thursday is in the same portal you sent them in March.
What your client gets
- One link that keeps working. Send it once, add work to it later.
- Approve without leaving the page. No form, no account, no reply needed.
- Video and stills in the same place. Scrolled through like a page.
- Nothing is public until your client says so. The cut only plays inside the portal you sent.
Photo galleries
Deliver the photos from the same place.
Turn any client folder into a gallery. Same link, same look, no other app.
Drop the stills in the client's folder, switch it to gallery mode and send one link. They see every photo full screen.
iPhone app
The studio in your pocket.
Most notes come in while I am on a shoot. Review, chat and the calendar go with me, so the job moves before I get back to the desk.
Coming to the App Store. Your account works the same on the web and on the phone.
Three plans, one price each.
The plan covers the video you store. Everyone who looks at it is free.
14 days to run a real job through it.
- 1 hour of video, 20 GB
- Review, calendar, chat and a client portal
- Everyone on your team, no seats
For a studio running one brand and a full roster of clients.
- 10 hours of video, 200 GB
- Unlimited people, clients and portals
- Approved work copied to a drive you own
For a studio that stores more than a plan holds.
- 20 hours of video, 500 GB, and no cap
- Above the plan you pay for what you store, $1.50 an hour and $0.05 a GB
- Your own icon on the workspace
Hit your limit during the trial or on Proofbin and nothing is deleted. New uploads wait until you move the approved work to your own drive or move up a plan. Studio never stops, it bills what you store.
Security
Your clients' work stays theirs.
An unreleased cut is the most sensitive thing a videographer holds. This is how Proofbin keeps it private.
How your work is protected
- Encrypted the whole way.Every upload, note and file travels over an encrypted connection and is stored encrypted. Older, weaker connections are refused.
- Links that expire.The cut plays through signed links that stop working on their own. A copied address goes nowhere.
- Each client sees only their own.A client link opens that client's work and nothing else. We checked that line in every part of the app that touches a file.
- Sign in that can't be guessed at.Repeated attempts get slowed down and bots are stopped before they ever reach an account.
- Cards never touch our servers.Payments are handled by a certified payment processor. We never see or store a card number.
- Reviewed, not assumed.We test the app for security from the outside and read the code line by line, and fix what we find before building anything new.
Why we don't list what it runs on.
Some tools publish every service behind them. We don't, on purpose. A public list of what runs a system is the first thing someone reads before trying to break into it, so we keep that private and tell you what it does instead: encrypted, private to each client, and reviewed. If your company needs more for its own security review, write to support@proofbin.com and we will walk you through it.
Watched around the clock.
Our team keeps watch over Proofbin day and night, and the moment something breaks we are on it before you notice. Write to support@proofbin.com any time and our team will reach out to you.
Questions.
What videographers ask before they move their client reviews over.
How do I get client feedback on a video without a long email thread?
Send one link. Your client plays the cut and leaves each note on the exact second it is about, types it, draws on the frame or records it as a voice note. Every note lands on your timeline, so you are not reading "around the middle somewhere" and guessing which middle.
Do my clients need an account or a password?
No. They open the link you send and they are in. No sign up, no password to reset, no invitation lost in spam, and they never show up on your bill.
Can I compare two versions of the same cut?
Yes. Put v1 next to v2 side by side, or wipe between them over the same frame, which is how you check a color grade. The notes from the earlier version come with it, so nothing gets fixed twice or missed.
Do you charge per seat?
No. Bring your editors, your producer, your assistant and every client you have. The price is for the workspace, on every plan and during the free trial.
Can somebody pass my client's video around?
Not by copying the address. The cut only plays inside the portal you sent, which matters when the work is not public yet.
Is my clients' work safe with you?
Yes. Everything travels encrypted and is stored encrypted. Each client only reaches their own work, and the video plays through links that are signed and expire, so a copied address stops working. Sign in is protected against guessing, and we review the whole app for security on a regular schedule.
Do I keep my own copy of the approved work?
Yes. Point a client at a drive you own and every approved cut is copied there on its own, at the size you delivered it, by the next morning. You do not start it and you do not have to remember it. It works during the free trial too.
Can I deliver photos, not only video?
Yes. Turn any client folder into a photo gallery with its own cover and look, and send one link. Your client goes through every photo full screen, and you decide if they can download the originals.
Is there a mobile app?
Yes, for iPhone. Review, notes, chat and the calendar go with you, so a job moves while you are on a shoot. The beta is open now and it is coming soon to the App Store.
How does the free trial work?
You get 14 days with one hour of video and 20 GB, and everything works the same as a paid plan. No card. When the trial ends nothing is deleted: you and your clients can still watch and download, and uploads pick up again when you choose a plan.
What happens when I hit my limit?
Nothing is deleted. On the trial and on Proofbin new uploads wait until you clear room or move up a plan. On Studio nothing stops, you pay for what you store above the plan.
Who is behind Proofbin?
Me, Ernesto Perez, and our team of software developers in Miami. I studied software development in Cuba before I spent ten years in video, and I started Proofbin for my own work. We built it together, and we use it on real client jobs every week.
Ernesto Perez, founder.
Who is behind it, and why.
Before video, I studied software development in Cuba. I left school when I moved to the United States, and that is where I started working as a videographer. That was ten years ago. I shoot and I edit, most weeks both, and I run a small video company.
The filming was never what went wrong. The files, the notes and the clients were. The task lived in one app, the cut in another, the client's notes in my email, and I was the only one who knew where anything was. Nothing was lost inside any of those apps. It got lost on the way between them.
So I started building Proofbin to keep all of it on the job it belongs to. I gathered everything it needed and got the first version working, and at some point I knew I could not do it all myself. I called my old roommate from university in Cuba. He finished the software degree I left, and today he runs a development team in Miami. His team came in, and that is how Proofbin was built: their engineering and what I learned on real shoots.
We still run every job through it. When something in it is annoying, I feel it before you do, and our team fixes it.
Put one job through it.
Take a job you already have, upload the cut, send the link, and see where it ends up on Friday. The 14-day free trial is enough to run that test.